Weekly Meetings
Student Organization's weekly meetings are the only "event" that does not require submission of an Event Approval Form. However, you still need to reserve a room if you want to have weekly meetings on the SDSU campus.
Reserving a room at Aztec Center
- Reservations for a room in Aztec Center for weekly meetings can only be made by the President of the Student Organization.
- The reservations are made for each semester on a first-come, first-served basis, usually about one or two weeks before finals.
- The reservations are only good for one semester, so you need to renew at the end of each semester for the next semester.
- The Meeting Services Office in Aztec Center publishes the date they will begin taking reservations for weekly meetings. To reserve rooms for the fall semester this date is usually sometime during the first week of May. To reserve rooms for the spring semester, the date is usually sometime during the last week of November.
- Reservations for meeting rooms are made in the Aztec Center Meeting Services Office, which is located behind the Aztec Center Information Booth.
Reserving a Classroom
University classrooms are available for use by recognized student organizations, subject to availability. Classrooms must be reserved at least two (2) weeks in advance. No rooms are available during final examination periods and Commencement weekend. Food and drink are not permitted in classroom facilities at any time and the sponsoring group must clean and restore the room to its original condition. Noise from an event may not disrupt adjacent campus activities.
Ranging in seating size from 12 to 500, university classrooms are available for student, faculty, or staff meetings and activities without a charge provided no admission or registration fee is charged. On-campus groups are charged custodial/maintenance fees when classrooms are used during the weekends.
Use of audio-visual equipment must be arranged separately with Instructional Technology Services (AH-1129), 594-5691 at least two weeks in advance of the event and is subject to a separate distribution fee schedule.
Classroom Reservation Requests Procedures
- Student Organization Officer comes to Student Life and Leadership office (Student Services West, room 1661), and fills out a Classroom Reservation Form.
- If form is not signed by the organization advisor, we will e-mail or call the advisor to get approval prior to submitting the request.
- Once the form is complete, we fax the form to the appropriate staff person who handles classroom reservations.
- Classroom reservation confirmations are e-mailed to us and we will notify the Student Organization Officer who requested the classroom by e-mail.